Important Documents and Policies

Our publications

Our Parish Council produces a number of documents. These may set out the Parish Council’s priorities such as the Parish Plan. Others may relate to our performance, such as our Annual Report, or can be formal responses to consultations with other bodies. Some documents set out our internal processes that help us have strong governance. We are sorry but some of the pdfs on this page were added before September 2018 and may not be accessible to electronic readers. We apologise sincerely for this and will work to resolve this if possible.

Please also note that in order to increase accessibility we have provided documents where we can as a page. In doing so we have made appropriate changes to the text and format. No changes have affected the thrust of any policy of procedure. If you have any queries contact us.

Annual Reports

• Coxhoe Parish Council Annual Report 2019 to 2020
• Coxhoe Parish Council Annual Report 2018 to 2019
• Coxhoe Parish Council Annual Report 2017 to 2018
• Coxhoe Parish Council Annual Report 2015 to 2016
• Coxhoe Parish Council Annual Report 2014 to 2015
• Coxhoe Parish Council Annual Report 2013 to 2014
• Coxhoe Parish Council Annual Report 2012 to 2013
• Coxhoe Parish Council Annual Report 2011 to 2012
• Coxhoe Parish Council Annual Report 2010 to 2011

Key Planning Documents

The following documents were added to the website before September 2018 and may not be accessible to electronic readers.

• Coxhoe and Quarrington Hill Parish Plan 2 2012-2017
• Coxhoe and Quarrington Hill PP2 Adopted Action Plan Coxhoe
• Coxhoe and Quarrington Hill PP2 Adopted Action Plan Quarrington Hill

Consultation Responses

• Consultation response to County Durham Plan 6 March 2019
• Coxhoe Parish Council Response to Issues and Options Consultation Durham County Plan August 2016

The following documents have been archived due to age.

• Final Approved Consultations Response Document June 2011
• Leisure Centre Consultation Response
• Response to Leisure Centre Closure
• Core Strategy Options Approved Response
• Settlement Study Approved Response
• Housing Strategy Options Approved Response
• Coxhoe SSLAA Consulation Response
• Approved Consultations Response Document

Internal and Public Policy and Procedure Documents

• Annual Action Plan Coxhoe Parish Council 2019 to 2020
• Annual Leave Policy (Review Date June 2020)
• Attending and Reporting meetings Procedure Open and Accountable Local Government March 2020 (Review date March 2022)
• Bereavement and Compassionate Leave Policy February 2019 (Review Date February 2021)
• Clerk and Members Training Record
• Code of Conduct December 2017 (Review Date December 2020)
• Communication and Community Engagement Statement March 2019 (Review Date March 2021)
• Coxhoe Parish Council Complaints Policy and Procedure September 2021 (Review Date September 2021)
• Delegation Scheme December 2019 (Review Date December 2021)
• Dignity at Work and Anti Bullying and Harrassment Policy Feb 2019 (Review Date February 2021)
• Disciplinary Policy April 2018 (Review Date April 2020)
• Document Retention and Disposal Policy July 2018 (Review Date July 2020)
• Document Retention and Disposal Policy – Retention of Documents Appendix List of Documents for Retention or Disposal 1 January 2020(Review Date January 2022)
• Equal Opportunities Policy February 2019 (Review Date February 2021)
• Financial Regulations May 2019 (Review Date May 2020)
• Grant Awarding Policy March 2019 (Review Date March 2021)
• Grievance Policy April 2018 ( Review Date April 2020)
• Health and Safety Policy June 2019 (Review Date April 2021)
• Information and Data Protection Policy July 2018 (Review Date July 2020)
• Lone Working Policy January 2018 (Review Date January 2020)
• Member Officer Protocol April 2019 (Review Date 2021)
• Privacy Notice September 2018 (Review Date September 2020)
• Provision of Seating Policy July 2018 (Review Date July 2020)
• Public Participation Policy March 2020 (Review Date March 2022)
• Publication Scheme April 2019  (Review Date April 2021)
• Safeguarding Children and Vulnerable Adults Policy February 2020 (Review Date February 2022)
• Social Media Policy September 2020 (Review Date September 2022)
• Standing Orders May 2019- Review Date May 2020
• Subject Access Request Policy February 2020 (Review Date February 2022)
• Training Policy February 2019 (Review Date February 2021)
• Volunteers’ Policy February 2019 (Review Date February 2021)

Committee Terms of Reference

• Events Environment Finance Committee Terms of Reference May 2019
• Human Resources  Grievance Disciplinary and Complaints Committee Terms of Reference  May 2019
• Appeals Committee Terms of Reference  May 2019
• Youth Strategy Group Terms of Reference September 2018

Forms

The Council provides the following forms:

• Financial Assistance or Grant Application Form April 2019
• Coxhoe Youth Clubs Ground Rules
• Youth Group Consent Form 2018

We do not have them currently on our website because they are not of a form accessible to electronic readers. We will work to resolve that issue. If you require these forms please contact us.

Adobe Reader 

You may need a product like Adobe Reader (free download) to view our PDF documents on our website.